Medical Records Coordinator/Central Supply

Woodland Grove Health and Rehabilitation is looking for a medical records coordinator to join our wonderful team!

Shift: 3 days/week Medical Records & 2 days/week Central Supply. 

Hours: 8am-4pm

About us: Woodland Grove Health and Rehabilitation is tucked into a quiet and relaxing community. Woodland Grove provides top of the line care and rehabilitation services, designed around our guests' needs. Through personalized care plans our guests experience quality care in a close-knit community.

Benefits: Depending upon your job classification you may be eligible for participation in our comprehensive benefits program.

• Health, dental, vision and life insurance. Your well-being is important, and we value it.
• Paid time off. Because as much as you love your job, we want you to also love having time to be you.
• A 401K retirement plan. You're our company's future; let us help you take care of yours.
• Continuing education credits. Life, learning, and education are our top priorities.
• The best people, the best communities, the best services for the best reason: Serving our patients. That means making sure we have the best team available who believe that taking care of our staff is just as important to us as taking care of our patients.

• High school diploma or GED, or equivalent related work experience. 
• Must be a CNA

• One (1) to three (3) years related experience; supervisory experience preferred, as necessary. 

• Practical knowledge of medical terminology and record keeping.  

• Effective verbal and written English communication skills.  
• Demonstrated basic to intermediate skills in Microsoft Word, Excel, Power Point and Outlook, Internet and Intranet navigation.  
• Highest level of professionalism with the ability to maintain confidentiality. 
• Ability to communicate at all levels of organization and work well within a team environment in support of company objectives. 

Medical Records Coordinator Responsibilities: 

• Organize and maintain facility medical records system in compliance with corporate, state and federal regulations. 

• Code and quantify records from admission to discharge. 

• Maintain a documented, organized system, which is readily accessible by other authorized professionals. 

• Ensure that all reports are completed within established time frames. 

• Maintain the resident census on a daily basis. 

• Maintain a current list of each physician's residents and send to the physician quarterly. 

• Pull charts for physicians' rounds each week and ensure that documentation is present. 

• Monitor Restraint and Bowel & Bladder Programs to insure documentation is present. 

• Audit MAR and Treatment Sheets weekly. Audit Narcotic count sheets weekly. 

• Perform chart audits. 

• File lab and x-ray reports on charts daily. 

• Review physician orders (including telephone orders) and monitor to be sure that lab, x-ray, diagnostic tests, consultations, etc., have been scheduled and followed through. 

• Maintain log/roster to identify when care plan meetings are due. 

• Ensure that MDS documentation is placed in resident's medical record and that documentation is complete.  

• Ensure that MDS quarterly review sheets are completed with each care planning conference. 

• Schedule care plan meetings. Notify family and staff thirty (30) days in advance of care plan meeting, fifteen (15) days in advance and one (1) week in advance. 

• Obtain the following information for admission of a new resident: History & Physical, Admit orders, Physician's Statement (Part of PAE), TB skin test and/or chest x-ray. 

• Prepare ID bracelet and laminated name for the door for each new resident. 

• Maintain a list of residents hospitalized and dates of hospitalizations.